Job: Front Desk Document Assistant

This posting has expired and is no longer available.

Job Description

Roig Lawyers is a minority owned litigation firm delivering a different experience of extraordinary and uncommon character and unprecedented attitude behind first-rate legal work. Our core values of loyalty, integrity, diversity and teamwork are characteristic of the work culture we offer at Roig Lawyers.

We are currently seeking a Front Desk Document Assistant to serve as additional support to our Tampa Office by providing administrative, Central Document Services Department (CDSD), facilities, and reception support.

Responsibilities:

  • Answers incoming calls for the office, serving as overflow for other offices as needed
  • Collects appropriate information for proper routing of calls
  • Retrieves and distribute voicemails for the Office
  • Retrieves and processes incoming mail according to departmental protocol
  • Profiles and names the pleadings per departmental protocol
  • Forwards information to the internal parties associated with the case and the client if applicable
  • Bills and or Dockets all incoming mail
  • Run and analyze reports for attorneys as requested
  • E-files and E-serves documents to the courts and or the appropriate parties per their specifications
  • Processes Claim CD’s per Intake procedure
  • Serve as liaison for the company’s administrative projects
  • Ensures conference rooms are set up properly and cleaned
  • Provides water and coffee and other beverages to guests and attorneys using the conference room
  • Ensures the kitchen is cleaned and maintained each day
  • Liaises with IT Department for any IT need of the office, including printer and copier maintenance, arranging new workstation set ups, and internet failures
  • Maintains FOB’s and keys for employees and visitors

 Desired Skills:

  • Must have law firm experience
  • Experience with eserved/efiled/ecourtesy and ProLaw is a plus
  • Ability to work independently, analyze and make solid, fact-based decisions
  • Ability to multi-task and effectively prioritize
  • Attention to detail and the ability to adapt to changing circumstances in the workplace
  • Strong verbal, written and critical thinking skills
  • Strong customer service, interpersonal and communication skills with the ability to interact effectively with others
  • Ability to maintain effective working relationships at all levels within the firm

We are interested in speaking with highly qualified candidates that have the same philosophy of providing unparalleled legal representation while maintaining our core values. We offer a nontraditional, casual work environment and an excellent salary and benefits package We are always looking for great people, so if you have the qualifications mentioned above and share our philosophy and values, we welcome you to submit your resume in confidence.

No recruiters please.